How to Politely Ask for an RSVP from Wedding Guests

Chasing RSVPs might not be the most exciting part of wedding planning, but it’s an essential one. Whether you're trying to finalise seating plans or confirm numbers with your caterer, timely responses make everything easier.

So how do you encourage your guests to reply... without sounding pushy or awkward? Here are a few polite and effective ways to ask for that all-important RSVP.

1. Set a Clear Deadline

Give guests a specific date to reply by... and don’t be afraid to make it earlier than necessary to give yourself a buffer. A simple line like “Kindly reply by 1st September” keeps things clear without sounding demanding.

2. Make Responding Easy

Whether you're using a reply card, a wedding website or an email address, make sure the method is simple. If guests need to post something back, include a stamped envelope. The easier it is, the more likely they are to respond on time.

3. Use Friendly Wording

Keep the tone light and warm. Phrases like “We hope you can join us” or “We’d love to celebrate with you” sound more inviting than formal or generic lines. A personal touch goes a long way.

4. Follow Up Without the Fuss

Still waiting on replies after the deadline? Don’t panic. A friendly message or phone call is usually all it takes. Most people simply forget... and they’ll likely appreciate the reminder.

5. Anticipate Common Delays

Some guests may be unsure due to childcare, travel or work plans. Let them know it’s okay to reach out if they’re unsure. It shows you’re understanding while still gently prompting a reply.

Getting RSVPs back can be one of the trickier parts of planning, but with the right tone and a bit of organisation, you’ll get the responses you need... and keep things running smoothly for your big day.

How to Politely Ask for an RSVP from Wedding Guests
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Wedding Invitations to Match Your Wording

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Once you’ve chosen your wording, selecting an invitation design that complements your tone helps create a cohesive first impression for your guests.

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Wedding Invitation Wording FAQs

  • What should wedding invitation wording include?

    Wedding invitation wording should clearly include the names of the couple, the date and time of the wedding, the ceremony venue, and reception details if they are taking place at the same or a different location. Many couples also include RSVP instructions and dress code information to avoid confusion for guests.

  • How do you word wedding invitations politely?

    Polite wedding invitation wording focuses on warmth and clarity. Traditional wording often uses formal language and third person phrasing, while modern invitations tend to be more relaxed and conversational. The key is to choose wording that reflects your personality while remaining respectful and easy to understand.

  • Should wedding invitations be formal or informal?

    Wedding invitations can be formal or informal depending on the style of your celebration. Formal wording suits traditional ceremonies and classic venues, while informal wording works well for relaxed weddings, countryside celebrations or modern venues. Consistency between your wording and overall wedding style is more important than formality itself.

  • How do you word wedding invitations for evening guests?

    Evening wedding invitation wording should clearly state that guests are invited to join the celebration later in the day. It is important to include the time, venue and any relevant details, while gently acknowledging that the ceremony has already taken place earlier. Clear wording helps avoid confusion and ensures guests feel welcome.

  • Do day and evening wedding invitations need different wording?

    Yes, day and evening wedding invitations should use different wording. Day invitations include ceremony details and full timings, while evening invitations focus on the celebration that follows. Using tailored wording for each group ensures guests understand exactly which part of the day they are invited to attend.

  • How do you word wedding invitations without mentioning gifts?

    If you prefer not to mention gifts on your wedding invitations, it is perfectly acceptable to leave this information out entirely. Many couples choose to share gift preferences on a separate wedding website or simply rely on guests to decide for themselves. Wedding invitation wording should focus on the celebration rather than expectations.

  • Can wedding invitation wording be personalised?

    Wedding invitation wording can absolutely be personalised. Many couples choose to adjust phrasing to reflect their relationship, cultural traditions or family involvement. Personalised wording helps your invitations feel more meaningful and sets the tone for your wedding day from the very first impression.

  • When should wedding invitations be sent?

    In the UK, wedding invitations are typically sent 8 to 12 weeks before the wedding date. If you have already sent save the dates, sending invitations closer to the 8 week mark is usually sufficient. Clear wording ensures guests can respond confidently within your chosen timeframe.

Designed Wedding Invitations, Made Personal

At TavernCreative, we design wedding invitations that balance beautiful design with thoughtful wording. Many couples choose to personalise their invitations to reflect their style and the tone of their day.

Written by TavernCreative – UK Wedding Stationery Designers